Solutions · Departments · Operations and Quality
The procedure exists. Following it is what slips.
Skyller publishes the procedure with review and answers in the chat of whoever does the work, with the document linked. The routine that repeats becomes a card with an owner, a deadline and a required field to move stages, and delays show up on the Kanban instead of growing out of sight.
- Your operation's stages
- Recurring routines
- Deadline reminders
- A limit on recurrence
Operational inspections
Under inspection1
Shift inspection
HighInspection evidence
DocsInspection recorded0
Demonstration · illustrative data
Who works here
From coordination to execution.
Deadlines in view
How it goes today
Chases people in the group chat, updates a spreadsheet only they understand and finds out about delays when someone complains.
With Skyller
Each routine has a card, an owner, a deadline and a stage; the reminder goes out before it is due, and the backlog shows on the Kanban.
Procedures at hand
How it goes today
Writes the procedure, saves it in a folder and watches the team do it the way a colleague taught them.
With Skyller
The procedure is published with review and answers whoever does the work, with the document linked.
The right step, on time
How it goes today
When in doubt, asks the colleague next door or does it the usual way, and the rework shows up later.
With Skyller
Asks in plain language for the missing step and gets the answer with the procedure attached, without digging through folders.
Visible open tasks
How it goes today
Gathers status from three places to know what is stuck and what is overdue.
With Skyller
Sees the same work in the Kanban board, Table, Calendar or Metrics and gets a scheduled summary of what is pending.
The operations and quality routine
Where Skyller fits — and what stays with you.
Select a routine to see the details.
Skyller does it
Procedures and work instructions
Starts from a ready-made template or your own text, goes through a second person's review, is published and answers in chat with the link. The review interval flags when to reread, without taking the procedure offline.
Periodic checks and routines
They become recurring cards with an owner and a deadline, a required field to move stages and a reminder before they are due.
Handling non-conformities
The Non-conformities and corrective actions template follows the ISO 9001 cycle: containment, root-cause analysis with the five whys and the six Ishikawa categories, a 5W2H action plan and an effectiveness check. The AI triages the case and suggests hypotheses for the team to confirm and, with Meetings turned on, the analysis meeting becomes minutes.
Equipment and facilities maintenance
Anyone files the request on the form, the AI suggests the priority by the risk to people and by how critical the equipment is and reminds the precautions before anyone touches it; the record carries what the NR-12 machinery standard requires, and a completed preventive job opens the next one on its own.
Needs configuration
Internal audits
The audit script and checklist become published documents, and each audit becomes a card with a deadline and evidence. Field collection stays with the auditor.
Routines that depend on a system
With the system connected and the function enabled, Skyller checks and acts, stopping for a person's decision when the action is sensitive.
Stays with the team
Metrics and targets
Metrics and targets stay in your system; Skyller reads what is in the documents and whatever the company connects, and the Kanban shows how the work is going.
Field inspection with no connection
Checks with no signal, on the shop floor, in the yard or in the store, stay on paper or in the app the company already uses; Skyller comes in afterwards, for the record and the analysis.
Live proof
Monday's check, with nobody chasing it in the group chat.
Starting point
Six stores must confirm the receiving check every Monday. Today that is a spreadsheet, a group chat and the coordinator's memory.
What happens
- The procedure starts from the internal quality audit template, is reviewed by a second person and published. Whoever runs the check asks in chat how to do it and gets the step with the procedure linked.
- Every Monday a recurring card appears with an owner and a deadline. To leave “Checking”, the evidence field is required; without it, Skyller opens the missing field and the card does not move.
- The owner gets a reminder 24 hours before the deadline and again when it comes due. With five checks from the same recurring card still open, the next one is not created, and the backlog stays in view.
Result
The check now has an owner, a deadline, evidence and a brake that exposes delays, and the procedure answers whoever does the work on its own.
Good to know
- The card limit per stage warns on a manual drag and only blocks the automatic creation of the recurring card.
- Automations run on a schedule, from a button or, depending on the plan, when one of your systems calls Skyller with an API key; they do not fire because a card changed stage.
- Non-conformity handling runs on the Kanban, with the published procedure; metrics keep coming from the management system.
Fictional stores and dates; real product features.
Inspection Procedure
Example with review and approval by different people.
Purpose and responsibilities
Demonstration · illustrative data
Features
What supports the operations routine.
Select a feature to see how it works.
A Kanban shaped like your operation
The gallery has dozens of ready-made templates, among them tasks, projects, service orders, equipment and facilities maintenance, non-conformities, deliveries (Order → Pickup → In transit → Out for delivery → Delivered, with Exception), purchasing, supplier approval, licenses and permits, critical incidents and meetings and minutes. The Kanban has 23 field types, from date and owner to select, rating and currency, and lives in a hub or workspace, with private, workspace or shared visibility.
Required field at the right stage
When a card moves to a stage that demands information, Skyller opens the missing fields and only then moves it. Cancel and the card stays where it was; the same holds when the AI tries to move it.
What repeats, repeats by itself
The recurring card appears on the scheduled day, with the same owner and the same deadline. With five occurrences still open, or with the stage at its limit, the next one is not created.
A deadline that speaks up
Whoever owns the card is warned 24 hours before it is due and again when it comes due, once each.
Six views of the same work
Kanban board, Table, Calendar, Flow, Metrics and Email. The numbers at the top work as filters: clicking the overdue count shows exactly the cards it counted.
The AI works the Kanban with the asker's badge
Ask in chat to open, move or comment on a card: the AI acts with the permission of whoever asked, with no administrator privilege. By default, creating and moving a card happen straight away; creating a Kanban, removing a column and archiving the Kanban ask for confirmation, and the company can require more.
Area templates and agents
The library has procedure, internal audit and non-conformity handling templates, and the Kanban gallery has the Non-conformities and corrective actions, Equipment and facilities maintenance, Service orders and Project management templates, with the AI for the area. The platform ships agents such as operations manager, production planning analyst and quality analyst, which the company adjusts.
Team pending-task summary
Schedule preview
Every day · 09:00 · America/Sao_Paulo
| Time | Status | Result |
|---|---|---|
| 09:00 | Preview | The run has not been simulated yet |
Demonstration · illustrative data
How to start
One routine, from procedure to due reminder.
Pick the routine that hurts most and solve it whole: procedure published, Kanban with stage and field, a card that comes back on its own, and a reminder before it is due.
Coordinator
Creates the Kanban from a template and adjusts stages and fields to the reality of the operation.
Quality
Publishes the procedure behind the routine, with review by a second person; only what is published and within its validity is used in answers.
Coordinator
Marks the required field on the closing stage and sets the card limit per stage.
Team
Runs it: asks for the step in chat, fills the field and moves the card.
Coordinator
Schedules the automation that summarises what is pending, with a preview of the next five runs, and tells whoever needs to know.
Operations questions
What changes in operations' day-to-day work.
Start with the routine that hurts
Pick one check. Give it an owner, a deadline and evidence.
Create your account, build the Kanban from a template and publish the procedure behind it.